Purpose:

To establish District policy and guidelines concerning accessibility of District records.

Background:

Section 6253 of the Government Code provides that every person has a right to inspect any public record except those specifically exempted by law.

"Public record" is defined by law to include any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by the District regardless of physical form or characteristics.

A "writing" for purposes of public access may be a handwriting, typewriting, printing, photostating, photograph, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols or any combination thereof, regardless of the manner in which the record has been stored.

1. WHEN MAY PUBLIC RECORDS BE INSPECTED?
Public records maintained by SKF shall be available for inspection and copying during the
regular business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, except for state and
federal holidays.
2. HOW MAY THE PUBLIC OBTAIN ACCESS TO A PUBLIC RECORD?
Members of the public may call SKF or stop by SKF, to request public records. For
convenience you may click at the bottom of the Answers and complete the Public Records
Form. While you are not required to complete the form, it may help us respond to your request
in a more timely and accurate manner. Requests should be focused and specific and reasonably
describe identifiable records (Gov. Code Sec. 6253). If the request requires clarification, SKF
staff will assist you in making a focused and effective request.
The requestor then submits the Request for Public Records to the Administrative
Services/Human Resources Manager.
3. HOW SOON CAN THE PUBLIC EXPECT A RESPONSE TO THEIR REQUEST?
Generally, you should be able to obtain records right away. Per Government Code Section 6253
(c), you must be notified within ten (10) days whether your request seeks copies of disclosable
public records in the possession of this agency. SKF will provide the copies or the inspection of
records at the earliest opportunity.
SKF may invoke a 14-working day extension of time to determine whether to comply with your
request if there is a need to:
a. Search for and collect the requested records from field facilities or other establishments
that are separate from the office processing the request
b. Search for, collect, and appropriately examine a voluminous amount of separate and
distinct records that are demanded in a single request
c. Consult with another agency having substantial interest in the determination of the
request or among two or more components of the agency having substantial
subject matter interest therein, which shall be conducted with all practicable speed
d. Compile data, to write programming language or a computer program, or to construct a
computer report to extract data
Physical Inspection of the records will be permitted in the SKF’s office.
4. IS THERE A CHARGE FOR THIS SERVICE?
Pursuant to SKF, the following charges will be assessed $ .05 for each page. Payment must be
made prior to production of copies.
5. ARE THERE RECORDS THAT MAY NOT BE DISCLOSED?
As authorized by law, SKF may refuse to disclose certain categories of records which are
confidential and generally not subject to disclosure under the Public Records Act (Gov. Code
§6254-6255). These include, but are not limited to:
a. preliminary drafts of certain documents that are not retained by SKF in the ordinary
course of business
b. records related to pending litigation
c. attorney-client communications
d. personnel records, medical information, or other similar records the disclosure of which
would constitute an unwarranted invasion of personal privacy
e. corporate financial and proprietary information, including trade secrets
f. confidential personal information on an application, i.e. home address and telephone
number, financial information
g. architectural site plans that contain a copy-righted architectural seal
h. names and addresses on customer service complaints
i. materials relating to ongoing complaints and investigations
j. records protected by State or Federal law
SELMA-KINGSBURG-FOWLER COUNTY
SANITATION DISTRICT
REQUEST FOR PUBLIC RECORDS
This Request is: To View or a Copy of the records described as:
#1
#2
#3
NOTE #1: You must describe the requested records in sufficient detail to allow the District to
identify the record sought. Staff is available to assist you to clarify your request.
NOTE #2: The copy cost is five cents per page and must be paid prior to the making of copies.
You may VOLUNTARILY PROVIDE the following information. (TO BE USED BY THE
DISTRICT TO CONTACT YOU WHEN REQUESTED RECORD IS AVAILABLE)
Name of Requestor Email
Address Telephone
SPACE BELOW FOR DISTRICT STAFF USE ONLY
STAFF NOTES: (contact w/ requester – phone, letter, email, etc.) Staff Hrs Required per person (list)
Staff Position Amt of Time
Staff Position Amt of Time
Staff Position Amt of Time
Date Record Available Date Request Complete
The Selma-Kingsburg-Fowler County Sanitation District is committed to providing prompt, courteous access to Public
Records. All requests for documents will be reviewed within 24 hours and responded to within 10 days in compliance
with the California Public Records Act.
Date Stamp
Received By:_____